Your Privacy

Website initial collection of information

Our website can be viewed without you needing to disclose any personal information.

Please note our website contains links to other frequently used useful accounting related websites. Once you enable these links you leave our website and we have no control over the privacy and protection of your information. Accordingly, we cannot be responsible for your privacy at these linked websites and you should view the linked website's own privacy statement.

We do collect your personal contact information if you choose to ask us to contact you through our website's contact us page. This information is specified for this purpose and you voluntarily provide it. We do not use this information for marketing purposes, just to make an initial personal contact with you.

Alternatively, you can choose to use our contact addresses published on the website and contact us directly by phone or email.

Our Collection of your information.

When you have authorised us to become your accountant, we do collect and hold your personal information for the lawful purpose of accounting services for you.

Your personal information is collected with your knowledge by discussions in person or telephone call and by correspondence including electronic email, text and letters, and the documentation you provide to us.

The information collected is widely varied in nature depending on your accounting position and the business and personal relationships you have. You do not have to supply information; this may however impact the effectiveness of our services to you. We are acutely aware of the personal nature and our responsibility to protect the confidentiality of your information.

Use of your information

We collect your personal information in order to:

• Provide our services and products to you
• Contact you electronically (text or email)
• Verify your identity (as required)
• Brovide tax compliance support
• Be able to complete the accounting work you authorise us to do, as your Chartered Accountant.

Storage of your information

We keep your information as safe as possible in our client database which is secured by high level password access only available to our employees and verified contractors.

We have employed third party IT support and expertise to protect our client database against loss, unauthorised access, modification or misuse.

Our employees and contractors are committed to their professional service careers and have signed a confidentiality agreement regarding our clients' information.

Rights of access and correction

You have the right to ask for a copy of any personal information we hold about you under the Privacy Act 1993, and to ask for it to be corrected if you think it is inaccurate.

If you'd like to ask for a copy of your information, or wish to contact us to have it corrected, please email us at office@malnz.co.nz, phone us on 09 414 0001, or post us a letter at PO Box 302499, North Harbour, Auckland 0751.

Disclosing Personal Information

Besides our team, we will share this information only with:

• Persons who are, or are related to, the purposes for whom the information was obtained.
• Trusted businesses that support our services to you, such as accounting software providers, and the person that hosts and maintains our IT systems.
• Persons you have told us we should maintain a professional relationship with (eg: your solicitor, banks, support people)
• Persons you authorise us to share information with
• A person who can require us to supply your personal information (eg: regulatory body.)
• A person authorised by an Act of Law (eg: law enforcement agency)

Updates to our Privacy Policy

We reserve the right to change this policy, and you will be bound by the amended Privacy Policy. In fact, we are reviewing our Privacy Policy currently.

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